Controller Position

BOOKKEEPING & ADMINISTRATION

  • Process and post all contributions

  • Maintain accounting controls by preparing and recommending policies and procedures 

  • Maintain customer confidence and protect operations by keeping financial information confidential

DISBURSEMENTS

  • Compile program disbursement requests from AIAIA committees on behalf of global partners and initiate all wire transfers with bank (Bremer)  

  • Manage AIAIA administrative expenses, including payroll, and make disbursements 

  • Research and create wire transfer processes for new vendor recipients

FINANCIAL DATA & REPORTING 

  • Provide financial and contribution data for gift acknowledgments 

  • Provide financial and contribution data for the donor database administered through Funraise and reconcile data to the database administrator 

  • Prepare income, expense, and asset, liability, and capital account entries by compiling and analyzing account information (QuickBooks). Provide monthly financial reports to Treasurer and Finance Committee.

  • Provide financial data for ad hoc financial and analytical reports requested by the Executive Director and/or Treasurer 

AUDIT/REVIEW

  • Provide financial data and work with external auditors for annual review or audit and for required federal and state filings 

  • Track the establishment of donor legacy giving programs administered by others when communicated to AIAIA

DONOR SERVICES

  • Investigate delayed or lost checks and pending online gifts, etc.

  • Assist donors in gifting stock, Donor Advised Funds, and IRA Qualified Charitable Distributions, etc.

  • Assist donors with questions re: 501(c)(3) status questions, 990 reports, etc…

  • Prepare information for companies considering payroll deduction and matching gifts and interacting with financial institutions re: ACH process

DESIRED CANDIDATE SKILLS

  • Accounting 

  • Corporate Finance 

  • Financial reporting  

  • Ability to use/learn Funraise Platform and QuickBooks Online (training provided)

  • SFAS rules familiarity

  • Data entry

  • Ability to succinctly communicate financial reports and related materials to non-financial audiences

DESIRED CANDIDATE WORK STYLE

  • Attention to detail

    Deadline-oriented  

  • Maintain Confidentiality 

  • Time Management 

  • Proactive

  • Comfortable communicating with banking/financial professionals, AIAIA Board of Directors, donors, etc.

Workload, Compensation & Job Classification

  • Estimated weekly hours: 15-30 hours, with 20 hours on average. Hours vary with AIAIA’s event calendar and quarterly Board reports, with fundraising events representing the periods of greatest workload.

Reporting Relationship 

  • The Controller reports directly to the Executive Director for daily work direction and on a dotted line to the Treasurer (member of the Board of Directors).

  • The Controller also collaborates with Board members overseeing Funraise Database, Donor Communications and Marketing.

For further information, email Pat Dawson, Executive Director, at pdawson@aiaia.org.

If interested, click Apply -- including a resume or summary of your experience